Individualized Personnel Training System

Cooperative Execution of the Planning, Implementation and Evaluation Phases of the Training Processes of the Personnel of the Ministry of Justice

What's BIPES?

(Individualized Personnel Training System)

In the trainings to be organized for the personnel of the Ministry of Justice, at the planning stage; it is a system that allows necessity analysis, standardization of the curriculum, determination of the qualifications of the persons who will participate in the training, during the implementation phase, execution of the procedural correspondence processes required for the realization of the training program, and the cooperation of all institutions involved in the training program.

Thanks to BIPES, it has become possible to standardize the training so that a personnel should receive training depending on his job description, to make individual applications possible for the training subjects that are in the training plan or outside of this plan based on the individual needs of the personnel, and possible for institution managers to apply for development of the training subjects that are required.

It has been prevented that personnel retakes a training they have received, that personnel is mistakenly enrolled in two different training programs at the same time, and by controlling the dormitory and classroom capacity of the training centers during the training planning phase ensures that the program is not compromised.

Impact

By providing automatic training notifications to 720 institutions (Chief Public Prosecutor's Offices, Penitentiary Institutions, Probation Directorates) which saves on efforts by personnel, it was ensured that the personnel completed their pre-training preparations in a timely way.

Since the project was implemented, for 51.942 personnel; 1.212 distance learning live classes, trainings in 457 working environments, and trainings in the 580 training centers were carried out for personnel.

The Ministry of Justice Penal Institution and Probation Directorate officers, who constitute the main target group of the system, receive the training they need at the right time, and contribute to the behavior of the convicted individuals, increasing the quality of the execution services, and the personnel to carry out a qualified public service.

Changing the user habits remaining from the system used before the BIPES project, the existence of incorrect records in the personnel information database, which is the main data source of the system, as well as the incompatibilities between the data in the previously used system and BIPES can be specified as the main difficulties.

Instead of a central data entry, the system has been ensured to operate in a healthy structure by entering the information of each institution regarding its own personnel in a complete, correct and timely manner. In addition, as incorrect records in personnel information are detected during the transaction process, the relevant units are informed and awareness is raised to ensure that data entries are made correctly.

Among our future perspectives with the BIPES project; there are innovations such as providing early information and preparation for training by sending automatic sms to the personnel, ensuring that personnel training information and certificates can be viewed with the e-government application, ensuring that training cost calculations take place in an easier and more understandable interface, and automatic course schedule distribution and electronic course book.

REPUBLIC OF TÜRKİYE

MINISTRY OF JUSTICE

DIRECTORATE GENERAL FOR INFORMATION TECHNOLOGIES

Ergazi Mahallesi Fatih Sultan Mehmet Bulvarı No: 448/B Pk. 06370 Ankara / TÜRKİYE

bigm@adalet.gov.tr

(+) 90 312 293 20 29

REPUBLIC OF TÜRKİYE

MINISTRY OF JUSTICE

DIrectorate General for PrIsons and DetentIon Houses

Hacı Bayram Mahallesi Agah Efendi Caddesi No:70/1 Altındağ/ Ankara - TÜRKİYE

cte@adalet.gov.tr

(+) 90 312 507 04 00